Join Shinkei as a Office Manager

What You Get To Do:

As the Office Manager at Shinkei Systems HQ, you'll be the air traffic controller for our fast-growing El Segundo office. You'll own the day-to-day onsite operations that keep our team running smoothly- from vendor coordination and facilities management to event planning and office upkeep. You'll serve as the central point of contact, ensuring issues are resolved quickly, the workspace is safe and welcoming, and all team members have the operational support they need to succeed.

Operations & Administration

• Act as the central coordinator for office operations, resolving daily issues and implementing long-term process improvements.
• Manage office systems and accounts (utilities, janitorial, IT/security, deliveries, contractors, building management, and neighbor relations).
• Handle all mail, package scanning, and notifications (including company mailboxes and secure payment depositing).
• Track and report on monthly office expenses (supplies, food, facilities) to optimize budgets.
• Maintain and replenish office supplies, PPE, groceries, and company electronics.
• Support onboarding of new hires with device setup, access points, and account creation.

Facilities & Workplace Experience

• Maintain a safe, inclusive, and welcoming environment for employees and visitors.
• Oversee disposal and recycling processes, including organic fish waste, trash, pallets, and bulk pickups.
• Manage kitchen operations, groceries, and consumables to ensure a stocked and functional workspace.
• Plan and execute team lunches, happy hours, quarterly company events, and onsite activities.

Executive & Visitor Support

• Partner with the C-Suite to prepare for investor, media, and recruiting visits.
• Ensure visitors sign NDAs, comply with office policies, and maintain a secure NDA database.
• Act as point of contact for external vendors, contractors, and building management.
• Provide logistical support for cross-departmental rollouts (compliance trainings, handbook updates, holiday schedules).

What You Will Need:

• 3+ years of experience in office management, operations, or administrative coordination (startup or high-growth environment strongly preferred).
• Exceptional organizational skills, with the ability to prioritize and multitask in a fast-paced environment.
• High attention to detail, excellent problem-solving skills, and a proactive approach to challenges.
• Strong interpersonal skills with the ability to interface across all levels—executives, employees, and external partners.
• Proficiency with Google Workspace, Slack, Notion, and basic IT troubleshooting.
• Experience coordinating vendors, managing budgets, and supporting company events.

Other Things To Know:

You'll thrive in this role if you love creating order out of chaos and enjoy being the go-to person for operational needs. You'll be a team of one in this function, but with high visibility and direct impact on the entire company experience. No two days will be the same! You'll pivot between hands-on problem solving, high-level coordination, and culture-building. This is a role for someone who takes initiative, embraces ambiguity, and gets energy from being at the center of a dynamic, mission-driven startup.